Accounts Payable

In addition to the standard invoice entry/check printing functionality, the BS&A Accounts Payable application interfaces with all of our billing applications for easy tracking and maintenance of refund requests. Tight integration with our GL/Budgeting application provides real-time budget verification to prevent overspending.

Positive Pay

Positive Pay is set up using your bank’s specifications. The export file is easily created and provides a list for your bank to use as a cross-reference, preventing check fraud.

ACH Payment Features

The convenience and security of paying invoices via ACH transfer is just as straightforward as a check run using paper checks. Once a vendor is set up as being paid via ACH, the application does the rest.

Upon processing an ACH check run, you’ll be prompted to generate the ACH file. Simply answer “Yes” and transfer the file to your bank via their instructions.

Full Integration with BS&A Purchase Order

In addition to increased budgetary control, integration with BS&A Purchase Order eliminates duplicate entry of purchase information – simply select the PO for payment, and all data is automatically filled out.

Electronic Check Requests

Refunds processed in linked billing applications can be transferred to Accounts Payable automatically. Simply select a pending Check Request for payment and relevant information is automatically filled in.

Linked applications can query Accounts Payable for the status of the check request. For example, the Utility Billing clerk can look up requested information (check cut? check cleared?) without having to consult with the Accounts Payable clerk..


The Notifications pane shows pending Recurring Invoices, pending Check Requests, unjournalized invoices/checks, and unposted journal entries.

Automatic Handling of Interfund Accounting Entries

Interfund accounting entries are handled automatically via Cash Account and Bank setup in GL/Budgeting. No knowledge of interfund accounting is necessary for Accounts Payable processing.

Comprehensive Collection of Built-in Reports… and a Free Report Writer

Why purchase a financial management system only to then invest more time creating the reports you need? BS&A’s applications come with an extensive list of flexible and easily-customizable reports.

A powerful Report Writer is included at no charge, giving you the ability to create reports you find necessary for your jurisdiction.

Interested in learning more?

Get in touch and we would be happy to schedule a detailed overview of our solutions. 


Why use BS&A Software?

You will talk to the same well-trained BS&A personnel for a very long time. Our team loves working at BS&A. We have near-zero turn over which means when you call our team, you’ll get educated, experienced folks who are happy to help.

See more reasons

Need help finding the right software solution?

We’ll help you find the software that fits your needs. Get in touch with our team to get started.

Get in Touch

I don’t even know where to begin. First and foremost is the support. It doesn’t matter if it is a silly question or a serious bug all calls and emails are responded to a very timely manner and the issues are always resolved very quickly. The program is easy to keep updated and the update descriptions are very concise and easy to understand. The program is easy to use and the uses and abilities of the program continue to amaze me. I can’t imagine doing the job without it. No other word than fantastic can describe the suppo...

Continue Reading »

Laurie A. Ludlow, Assessor

Software Support & Training

Your resource for everything you need to learn about your software. Can’t find what you’re looking for? Get in touch for support.

Featured Tutorial

Check out our learning center for more videos
Employee Self Service

Employee Self Service

Employees can view prior checks, request changes to personal employment information, check leave balances, etc.

Added in AccessMyGov

Have questions or want to learn more about our software? We’re here to help! Feel free to

Get in Touch